Under Contract? The Coordination Workfile Already Built Itself, and It Chases Every Deadline.
From ratified to closed without a dropped ball.
The moment a deal goes under contract, a coordination workfile builds itself: checklists laid out by stage, both earnest-money deposits tracked, parties and title in one ledger, and an AI that reads your contract. Every deadline computes off a real anchor and chases itself, so ratified-to-closed runs on rails instead of on somebody's memory.
Deals Don't Die at the Offer. They Die on a Missed Deadline Nobody Was Watching.
Your transaction coordinator is a spreadsheet and a stressed human, tracking inspection periods, two EMD deadlines, and title status in their head. Miss one and you lose the earnest money, or the whole deal. The paperwork gets chased over email, and nobody actually knows a deal's real status until it's too late.
Deals don't die at acquisition. You worked hard to lock up the contract. They die in coordination, on a date nobody was assigned to watch, because somebody assumed somebody else ordered title or chased the buyer's EMD.
Here is the cost math. One blown deal at the platform's own $13,000 to $20,000 assignment-fee benchmark, plus a forfeited earnest-money deposit, is a five-figure mistake. And it comes from a single missed calendar reminder, not a bad deal.
The System, Step by Step
The Workfile Builds Itself
The moment a deal is under contract, its coordination workfile is auto-created and pre-populated, then access-gated per member at both the page and the write path. TC starts the instant the deal does. You never spin one up by hand.
Deadlines Chase Themselves
Tunable checklists group tasks by stage and compute due dates from real anchors: ratification, inspection, closing. Overdue tasks flag themselves, recurrence keeps the nudges coming, and tasks that advance the deal move the status automatically. The checklist does the chasing.
The Contract Reads Itself
An AI contract audit reads the newest executed purchase PDF, extracts 17 fields with a confidence read, auto-fills only the empty fields, and flags mismatches for you. It catches the errors humans miss, and it never overwrites what you entered.
The Right People Hear From You
Nine automatic internal notifications keep the team on pace, deadline and event driven. Fourteen one-click external templates go out through your CRM identity, each rendered in full with merge fields resolved and an always-appended wire-fraud footer, so you approve the exact message before it sends.
Real Results. Real Operators.
The transaction checklist a deal walks through, tuned to your own process.
Seller-side and buyer-side earnest money tracked separately, each with its own deadline.
EMD funding, buyer EMD, inspection window, closing countdown, and an overdue digest, fired to your team automatically.
Every wholesaler has the story: the deal that died because somebody assumed somebody else ordered title, or the buyer's EMD 'was coming Monday' and nobody chased it. Here's how the same deal runs on the platform. The moment the contract's in, a workfile opens itself with the full checklist laid out by stage, every deadline computed off your ratification date. Three days before the buyer's EMD is due, your team gets the alarm, automatically. The inspection window closing? Alarm. Clear to close? The team knows the second it happens. The deal no longer depends on anyone's memory, and the fee that used to die on a missed date closes instead.
Questions We Hear Every Day
I already have a TC.
Now your TC runs on rails instead of memory. The checklist and the deadlines do the chasing, so one person coordinates far more deals from one screen: every party, both EMDs, the title punch-list, the doc signatures, and every email they send logged straight to the deal.
My deals are too varied for a template.
Checklist templates carry lanes for assignment, double-close, and flip, and every task's deadline is tunable. You standardize your process once and it applies to every deal, without forcing a re-trade or a rehab into the wrong mold.
I don't trust AI to read my contract.
It only fills empty fields and flags mismatches for your review. It never overwrites what you entered. The audit reads the executed PDF, pulls 17 fields with a confidence score, and hands you the catches. You stay the final word on every one.
Stop Losing Five-Figure Fees to a Missed Calendar Reminder.
The operators who never drop a deal in coordination aren't more organized. They put the workfile, the deadlines, and the contract audit on autopilot, so ratified-to-closed runs on rails. Give your next deal all three.
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